Features & Controls¶

Complete reference for everything available once you are inside a LaSuite Meet meeting: controls, features, permissions, and roles.

For joining a meeting and pre-join screen setup, see Getting Started.

Video layout¶

The center of the screen shows all active participants as video tiles. The active speaker is automatically highlighted. You can pin any participant to the main view by hovering over their tile and clicking the Pin icon.

Picture-in-picture¶

Click ... (More options) → Picture-in-picture to detach the active speaker's video into a floating mini-window managed by your browser. The mini-window stays visible while you switch to other tabs or applications.

To exit picture-in-picture, click the × on the mini-window or return to the Meet tab and click Picture-in-picture again.

Control bar¶

The control bar at the bottom provides all meeting actions.

Icon	Control	Action
	Microphone	Mute or unmute your microphone
	↑ (next to microphone)	Select audio input device
	Camera	Enable or disable your video feed
	↑ (next to camera)	Select camera device or open Background and effects
	Reactions	Open the emoji reaction toolbar
	Screen share	Start or stop sharing your screen
	Subtitles	Toggle live captions
	Raise hand	Signal you want to speak
	... (More options)	Picture in picture, transcription, screen recording, fullscreen, backgrounds and effects, settings
	Leave	Exit the meeting
	Chat	Open the chat panel
	Participants	Open the participants panel
	More tools	Transcribe, record, share files
	Open admin	Room details, access rights, participants

Screen sharing¶

Meet supports multiple simultaneous screen sharing streams. Any participant can share their screen at any time.

Starting a screen share¶

1. Click the Screen share button
2. Your browser opens a dialog to choose what to share:
3. Entire screen - shares your full desktop
4. Window - shares a single application window
5. Browser tab - shares a specific tab (also shares the tab's audio)
6. Select what you want to share and click Share

Sharing audio alongside your screen¶

When sharing a browser tab, check Share tab audio in the browser dialog. Useful for videos, presentations with sound, or audio demos.

Audio sharing from windows or the entire screen is browser-dependent. Chrome on Windows supports system audio sharing; Firefox and Safari do not.

Stopping screen share¶

• Click the Stop sharing button that appears in your browser's notification bar, or
• Click the Screen share button again in the control bar

Screen share and recording¶

All active screen shares are captured in recordings. The recording shows the same layout that participants see.

Tips¶

• Close sensitive tabs or windows before sharing your entire screen
• Use tab sharing when presenting from a browser: it isolates exactly what you want to show
• Hide notifications before sharing to avoid interruptions

Chat¶

Opening the chat¶

Click the Chat icon in the control bar. A badge shows unread message count when the panel is closed.

Sending a message¶

Type your message and press Enter or click the send button.

Chat characteristics¶

• Non-persistent: Messages are not saved. When the last participant leaves, all chat history is cleared.
• Room-scoped: Messages are visible to all current participants. There are no private messages.
• New chat messages are announced to screen readers via ARIA live regions.

Reactions & Hand raise¶

Sending a reaction¶

Click the Reactions button or press Ctrl+Shift+E. Click any emoji in the toolbar. It appears as an animated overlay on your tile, visible to all participants for a few seconds.

Raise hand¶

The Raise hand button (✋) stays visible until you lower it. It:

• Adds a visual indicator to your tile
• Places you in a queue visible to the host, in the order hands were raised

To lower your hand, click the button again.

Keyboard access¶

Press Ctrl+Shift+E to focus the reactions toolbar. Use arrow keys to navigate and Enter to send. Press Escape to close.

Reaction settings¶

In Settings → Accessibility you can toggle whether reactions are announced to screen readers and enable or disable reaction sounds.

File sharing¶

Click More tools → Share a file and select a file. It becomes available for all participants to download from the side panel.

File sharing availability depends on your instance configuration. Contact your administrator if the option is not visible.

Backgrounds & Effects¶

You can configure a virtual background: - From the pre-join screen: click Backgrounds and effects before entering - During a meeting: click the ↑ arrow next to the camera button, or click ... (More options) → Background and effects

• Blur - blur your real background while keeping your face visible
• Custom image - set any image as your background

If your instance allows it, you can upload your own background images (max 10, max 2 MB each, JPEG/PNG only).

Custom background image uploads are disabled by default. Administrators enable them by setting FILE_UPLOAD_ENABLED=True in the backend configuration. Background effects require camera access to function.

Telephony (dial-in)¶

If telephony is configured on your instance, participants can join a meeting by phone without needing a browser or internet connection.

Finding the dial-in number and PIN: Click the room info button (left sidebar, ℹ️ icon) to see the phone number and PIN code assigned to the room.

To join by phone: 1. Dial the phone number shown in the room info panel 2. Enter the PIN when prompted 3. You are connected as an audio-only participant

What to expect as a phone participant: - Audio only (no video, screen sharing, reactions, or chat) - You cannot join before the first browser-based (WebRTC) participant has connected - Your participation is visible to other participants in the participants panel

Telephony must be enabled and configured by your administrator. If you do not see a phone number in the room info panel, the feature is not active on your instance.

Roles & Permissions¶

Roles¶

Every participant has one of three roles:

How roles are assigned¶

Owner is set automatically when a room is created - the user who clicks Start an instant meeting or Create a meeting for later becomes the owner.

Administrator and Member roles must be explicitly granted. There is no in-meeting interface for this: role management is done outside the meeting via the API or the admin panel. See Room Access & Roles in the API reference.

Email invitations (via ... → Invite) send a join link only - they do not grant a persistent role. A recipient who joins a public or trusted room through that link participates in the meeting but has no role record in the room's access list.

Permissions by role¶

* Members can mute by default. Owners and administrators can disable this by setting everyone can mute to off in room settings.

Room access levels¶

Each room has one of three access settings, configurable by the owner or administrator from the room info panel:

When access is Restricted, waiting participants appear in the Participants panel → Lobby section. A pop-up also appears for the host when someone is waiting.

Muting participants¶

Open the Participants panel, hover over a name, and click Mute.

You cannot force someone's camera off. Only their microphone can be muted.

Removing participants¶

Open the Participants panel, hover over the participant's name, and click Remove. They see a message and cannot rejoin without a new invite.

Push-to-talk¶

Hold V to temporarily unmute while muted. Release V to mute again. Useful in formal meetings where participants are muted by default.

Leaving the meeting¶

Click Leave to exit. The meeting continues for other participants. There is no "end for all" action. The room closes automatically when the last participant leaves. The room itself (name and settings) is not deleted and can be reused.

Recording¶

Only room owners and administrators can start a recording. Click ... (More options) → Screen recording to begin. All participants see a red recording indicator. Click ... → Screen recording again to stop.

For full details on downloading recordings and what gets captured, see Recording.

AI Transcription¶

Room owners and administrators can start live transcription via ... (More options) → Transcription. Select the meeting language before starting. Optionally enable recording at the same time.

For full details, see AI Transcription.